What is the purpose of calibration records and certificates?

• A. Document results, due dates, and compliance with standards for accountability instrumentation.
• B. Track inventory location in real time.
• C. Schedule maintenance intervals automatically.
• D. Provide warranty coverage for equipment.

Answer: (A)

Calibration records and certificates exist to show that measuring instruments used for property accountability have been examined against standards, with documented results, and that due dates for re-calibration and any needed adjustments are tracked. This provides traceability and assurance that the instrument readings are accurate, which is essential when decisions about assets depend on those measurements. The certificate captures who performed the calibration, what standards were used, and the result (whether the instrument is acceptable or needs adjustment), while the due date indicates when the next calibration is required. Together, they create an auditable trail that supports compliance with standards and internal controls, and helps ensure asset data is reliable. The other options describe separate functions—real-time location tracking, automated maintenance scheduling, or warranty coverage—not the primary purpose of calibration records and certificates.