Which set of data fields is commonly found in a property record?

• A. Asset tag/ID, Description, Location, Custodian, Status
• B. Asset tag/ID, Description, Model/Serial, Location, Custodian
• C. Asset tag/ID, Description, Location, Custodian, Condition
• D. Asset tag/ID, Description, Location, Acquisition Date, Status

Answer: (A)

The data set most commonly found on a property record includes a unique identifier, a clear description, the location, the custodian, and the current status. The asset tag or ID gives a precise reference to the item, while the description explains what it is. The location shows where the item is kept or used, and the custodian indicates who is responsible for it. The status communicates the item’s current state (in use, in storage, under repair, etc.), which is essential for tracking the asset’s lifecycle and making decisions about it. While other fields like model/serial numbers, condition, or acquisition date can appear in more detailed records, they are not as universally present as these five core fields that support identification, accountability, and current control.